Portsmouth Pirates Competitive Soccer Club

PIRATES ADMINISTRATIVE AREA

Board Representatives & Officers Info

Each Pirate team will designate two individuals as Team/Board Representatives. Each Team Rep will attend all Pirate meetings and keep the team's coach and parents updated as to club business etc... If a team rep can not attend a meeting, the team rep will find a volunteer to attend Pirate meeting in his/her place.

The Team Rep is the primary liaison between the club and each parent on the respective teams.

It is hoped that after a Parent has served as a team rep for 1 year, he or she will step forward to fill an administrator position for either the Portsmouth Pirates Soccer Club, the Portsmouth Invitational Soccer Tournament, or the PYSA Summer Rec program.

Non-Profit Info

• PYSA is a 5013b non-profit
• We file to show that no individuals are profiting from the organization, which is mandatory we show beginning and ending balances for all accounts (PYSA, Pirates, Summer rec, and Tournament).
• We file under PYSA.
• 5013b’s have no limit of money carried over from year to year. It just has to show that it is not being used for people to profit and all our expenditures are to run a soccer Club – then no issue.

PYSA Insurance
Director/Officer Liability Insurance Policy
Liability Insurance for Officers/Board - $1M, Policy #PHSDI77369
Renewal – annually, late April

Brokered thru Smithwick & Mariners Insurance (Rich Shinn)
77 N. Water St
New Bedford, MA 02740
(800) 348-1405
(508) 990-7733 (Fax)
(508) 400-6217 (Cell)

SRI Insurance
Overview

SRI Insurance - $5M total per occurrence, broken down as follows:

• $1M General Liability (Virginia Surety Insurance Co)
• $1M Non-owned hired auto liability (VSIC)
• $4M Excess/Umbrella Liability (Great American Ins Co)

Also, per occurrence:

• $100K Participant Accident Medical (Hartford Life & Accident)
• SRI policy covers a negligent act that occurs/is alleged by a third party (ie, parent, guardian, etc.) against coach

PYSA is insured under these policies.
Renewal – Thru SRI, annually, Sept 1st

Certificates of Insurance (COIs) are provided for all venues that PYSA uses (i.e., schools, fields, etc). These need to be delivered to Town and other parties after renewal. Also, we can request additional COIs from SRI as needed.

Making a Claim
Notify SRI of the incident including name, address, and phone number of injured along with location and date/time.

Both parties should complete Medical Claim form (located on SRI forms web page) and forward to the SRI Office (address is on the form). If the injured person has primary medical insurance, the SRI insurance will cover all co-pays and anything else not covered by the primary insurer. If the injured person has no medical insurance, the SRI insurance kicks in for all expenses after a $100 deductible.

Once SRI receives the claim form, they review for completeness, certify the player/coach is registered with SRI and forwards it to their insurance carrier who in turn, forwards the form to the adjuster. The adjuster will then contact the parents (by mail) with a claim number and instructions for submitting further invoices and receipts. This can take 4 to 6 weeks to get started.